Executive Assistant

Company: Alpine Lumber
Location: Broomfield
Posted on: November 22, 2022

Job Description:

Alpine Lumber is hiring an Executive Assistant for its corporate office in Westminster! Alpine Lumber is a local business, established in 1963, and 100% employee owned! Ask about our excellent benefit package and Employee Stock Ownership Plan (ESOP)! The Executive Assistant must be effective in planning, prioritizing and completing tasks in a timely manner. This individual must also exhibit skills in building and maintaining strong relationships both internally and externally. The ideal candidate is professional and comfortable with new technology, virtual meeting platforms, and scheduling systems. Considering the culture of employee ownership and accountability within Alpine Lumber the Executive Assistant should be comfortable taking the initiative with administrative decisions when necessary.Job Duties/Responsibilities: Maintain the appointment schedules of the corporate officers by planning and scheduling business and personal meetings, conferences, teleconferences, as well as coordinating and booking travel arrangements. Assists the corporate officers with daily administrative duties and completes a broad variety of administrative tasks that include completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings. Assists and supports the corporate officers in preparing for meetings, including preparing meeting materials, keeping track of meeting progress and follow up items, and preparing and revising correspondence and other documents, as necessary. Works closely and effectively with the corporate officers keeping them informed of upcoming commitments and responsibilities, following up appropriately. Manage and book air travel, land transport, and accommodations as well as communicating those arrangements with a high level of detail and follow through Create reports, presentations, memo/communications and/or type up meeting notes Answer and direct telephone calls, and appropriately relay important information promptly, clearly, and maintaining confidentiality as needed. Assist with special projects, as assigned Manage sensitive matters with a high level of confidentiality and discretion. Plan, coordinate, organize and assist at various company meetings, events, and celebrations. Manage complex office administrative work requiring the use of independent judgment and initiativeQualifications: Bachelor's degree required or equivalent work experience Minimum 5 years of experience in administrative support functions, previous executive assistant experience is strongly preferred Excellent organizational skills and ability to prioritize multiple tasks seamlessly with a high attention to detail Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms Very strong interpersonal skills and the ability to build relationships with key stakeholdersPhysical & Environmental Requirements: Office environment; ability to work with computer for extended periods of time. Able to sit for long periods of timeJob Type: Full-timePay: $21.00 - $26.00 per hourBenefits: 401(k) 401(k) matching Dental insurance Employee assistance program Employee discount Health insurance Health savings account Life insurance Paid time off Referral program Retirement plan Vision insuranceSchedule: 8 hour shift Day shift Monday to FridayExperience: Executive assistant: 5 years (Preferred)Work Location: One location

Keywords: Alpine Lumber, Broomfield , Executive Assistant, Other , Broomfield, Colorado