ACCOUNTS PAYABLE & ADMINISTRATIVE SPECIALIST

Company: Trimble & Associates, Inc.
Location: Broomfield
Posted on: July 18, 2021

Job Description:

Accounts Payable & Administrative Specialist

The Specialist position is responsible for managing accounts payable and handling administrative requests. The various
customer service and personal assistant duties will entail approximately 75% of the position.

ACCOUNTS PAYABLE & ADMINISTRATIVE SPECIALIST

RESPONSIBILITIES OF THE ACCOUNTS PAYABLE & ADMINISTRATIVE SPECIALIST

• Manage accounts payable and credit card transactions using Intacct accounting software and other programs.
• Handle accounts payable and credit card transactions for separate entities and vendors and verifies recorded in the correct entity.
• Analyzes workflow processes.
• Establish bills are paid in a timely manner and accurate manner while adhering to departmental procedures.
• Processes invoices for payment.
• Check figures, postings and documents for correct entry, mathematical accuracy and properly codes.
• Receive, record and deposit cash and checks.
• Comply with federal, state and company policies, procedures, and regulations.
• Compile statistical, financial, accounting or auditing reports and tables pertaining to such matters as cash receipts, expenditures, accounts payable and receivable, and profits and losses.
• Manage credit card activity including address fraud alerts and blocks, dispute fraudulent charges, order replacement cards.
• Handle health insurance items including providing insurance cards, requesting invoices, submitting claims and filing.
• Coordinate new bank account openings and online access.
• Manage numerous service and subscription accounts including canceling services and recurring payments, updating contact information, porting cell phone numbers.
• Complete membership applications for organizations including country clubs, synagogues, social clubs.
• Complete rental applications for various items including storage units and vacation lodging.
• Complete, renew, update and coordinate with items such as toll passes, passports, driver’s licenses, marriage licenses, voter registration and jury duty notices.
• Assist with orders and purchases. Coordinate payments with shippers to release custom orders.
• Arrange delivery and installation services.
• Assist with special projects as requested.

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Keywords: Trimble & Associates, Inc., Broomfield , ACCOUNTS PAYABLE & ADMINISTRATIVE SPECIALIST, Other , Broomfield, Colorado