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Event Manager

Company: A Precious Child
Location: Broomfield
Posted on: January 4, 2022

Job Description:

A Precious Child, Inc. is--a 501(c)(3) nonprofit organization providing children in need with opportunities and resources to empower them to achieve their full potential. A Precious Child envisions a future where every child grows up to be a secure, self-reliant, contributing member of their community. A Precious Child's events make up a significant portion of our fundraising budget, so this position requires a skilled and energetic Events Manager to add to our amazing team and so that we can continue to grow our signature events. In working towards helping A Precious Child meet its overall objective of providing necessities for children in need, the Events Manager will work alongside the Development Director to execute several annual signature events, ranging from a 250 person golf tournament to a gala with 800+ attendees. This individual should have a deep understanding of what is required to manage a successful fundraising event, including logistics, relationship building and budget management. The ideal candidate must thrive in a challenging and fast paced office atmosphere where prioritizing and multi-tasking are the norm.--We will be reaching out to host phone interviews for this position on January 3, 2022. In-person interviews will happen later that week.--Hours: Full-Time, Exempt, Must be willing and able to work weekends and evenings as needed--Reports To: Development Director--Responsibilities:

  • Work closely with the Development Director to provide day-to-day event planning assistance, preparation and project management for multiple annual signature events, including a bowling tournament, luncheon, golf tournament and gala, in addition to supporting third party and VIP events, with the goal of maximizing the attendee experience while staying within budget
  • Develop and track timelines and benchmarks to ensure events are on schedule and deadlines are met
  • Help oversee events the day of, including problem-solving, welcoming guests, directing event set-up, communicating with staff, organizing vendors and managing tear-down
  • Support the development and adoption of best practices, training and high standards of excellence across all events
  • Event data and report management - manage guest lists, pull call lists, fundraising reports, tickets sales, auction lists, meal preferences, shirt sizes, etc.
  • Work cross functionally with various departments, including volunteer management, marketing, case managers and programs to achieve event success
  • Solicit event sponsorships and in-kind donations for events
  • Foster a positive, ongoing relationship with donors and ensure a long-term relationship is forged by maintaining contact and proactively educating donors on outcomes and results of A Precious Child's efforts
  • Under the guidance of the Development Director, manage the solicitation, procurement, and tracking of silent auction items throughout the year, as well as manage silent auction basket assembly and auction site build and management
  • Assist with developing volunteer roles and responsibilities as well as volunteer count specific to each event
  • Assist with drafting guest communications, updating event websites and drafting event recaps
  • Manage event d--cor and supply inventory
  • Other duties as assigned--Essential Qualifications:
    • Minimum of 3 years of experience planning and managing complex events
    • Minimum of 3 years of experience as a successful fundraising professional
    • Experience managing all aspects of events, from theme development, vendor contracts, negotiation and management, registration, guest communication, budgets, marketing, menu development, A/V, event setup and teardown
    • Achieves consistent quality and excellence of programs by managing event budgets and logistics which culminate in events that meet organizational goals
    • Passionate about creating memorable experiences and opportunities for connection through events, both in-person and virtual
    • Dynamic, flexible, and highly organized with the ability to manage multiple projects - strong project management skills
    • Well-honed time management skills and the ability to remain calm under pressure
    • Self-starter mentality and the ability to work effectively both independently and on a team
    • Clear, concise written and verbal communication skills
    • Innovative and resourceful; actively seeks opportunities to take a leadership role in the execution of improving the event planning process and attendee experience
    • Tech-savvy - strong computer skills to include Microsoft Office, CRM, databases, event registration systems, project management tools, Zoom, Slack, etc.
    • Possess excellent relationship management and interpersonal skills - the ability to work effectively with donors, corporate leaders, volunteers, and staff
    • Knowledge of fundraising strategies, trends and best practicesDesirable Qualifications:
      • Experience planning and executing virtual and/or hybrid events
      • Experience soliciting and obtaining silent auction items and other in-kind donations
      • Experience working with volunteers and event committees--Compensation: Salary is $50,000-$60,000/year depending on experience and qualifications. A generous benefits package includes paid time off, paid holidays, health, dental, and vision insurances, and matching contribution to a 401(k) retirement plan after meeting eligibility requirements.To Apply: Please send your cover letter, resume and salary requirements to Courtney Wickberg at Courtney@APreciousChild.org with the subject line, "Events Manager".--For more information about A Precious Child visit APreciousChild.org--A Precious Child is dedicated to providing equal employment opportunities to all individuals based on job related qualifications and ability to perform a job, without regard to age, sex, gender identity, race, color, veteran status, religion, disability, sexual orientation, marital status, national origin or any other legally protected category.--It is our policy to maintain a non-discriminatory environment, free from intimidation, harassment or bias based upon these grounds.--------

Keywords: A Precious Child, Broomfield , Event Manager, Executive , Broomfield, Colorado

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