Executive Assistant to CEO
Company: Ascent Services Group
Location: Broomfield
Posted on: January 10, 2021
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Job Description:
Executive Assistant to CEOBroomfield, COSummaryThe Executive
Assistant is responsible for providing multi-level, comprehensive
support to the Chief Executive Officer (CEO) of a 60+ person pharma
start-up company. The CEO is very hands-on and handles a myriad of
projects and activities. Tasks will vary widely, from
administrative support to leading special projects, from personal
errands to mission-critical information gathering. Through regular
communication and proactive decision-marking, the position is
expected to understand the CEO's schedule and priorities, and
support him in maximizing his time and focus. The position must be
committed to completing a wide variety of tasks independently.
Training will be provided on technical tasks as needed, so this
position should have a willingness to learn and strong attention to
detail. The individual will be included in the CEO's meetings and
other communications and will be expected to interpret the
information to proactively assist with execution of the CEO's
agenda, including scheduling and prioritization. Responsibilities*
Maintain continuous alignment with the CEO's aspirations,
priorities, agenda, and messaging, and be able to represent the CEO
internally and outside of the organization* Interpret situations
and information and help translate these into actions and
decisions* Recommend and initiate changes to company and CEO
processes and procedures to improve efficiency and effectiveness*
Review communications and information (e.g., emails, brochures,
instructions, requests, etc) on behalf of the CEO* Manage the
execution of special projects and initiatives on behalf of the CEO*
Support the CEO's prioritized mission to enhance diversity, equity,
and inclusion* Gather information to support projects and
decisions* Monitor, organize, and prioritize incoming
communications* Proof and prepare correspondence, presentation
templates, memos, invoices, reports and other documents* Manage
CEO's calendar and travel* Manage and report CEO's billing and
expenses* Attend meetings with or on behalf of the CEO, take notes,
record minutes, and create and distribute action items* Help
coordinate meeting agendas and facilitate participants'
preparation* Train and supervise clerical staff as requested*
Coordinate events such as luncheons, catering, team events, guest
hospitality, and open houses* Assist the CEO by performing personal
errands* Perform other duties as necessary to ensure the success of
the organizationQualifications* BS Degree strongly preferred* More
than 10 years of experience supporting an executive leader, or
similar experience, is required* The ideal person for this position
will be self-driven, proactive, flexible and detail-oriented,
someone who thrives on seeing tasks to completion, with passion to
go the extra mile. The position also requires an outstanding
combination of the following competencies: * Ability to
consistently promote, support, work, and act in a manner that
supports the organization's mission, vision and values* Ability to
independently interpret and then share information appropriately*
Ability to see and understand the big picture including CEO vision,
goals, objectives, intentions, company culture, and priorities*
Ability to multi-task, organize and prioritize* Ability to work
independently and in a cross-functional team* Ability to function
well in a high-paced and at times stressful environment with
shifting priorities* Ability to engage in a manner that positively
represents the company culture and the CEO* Extensive knowledge of
office administration, clerical procedures, and recordkeeping
systems* Proficient with MS Office Suite, with the ability to learn
new software* Excellent verbal and written communication skills*
Proven time-management skills, with dedication to meeting
deadlines* Integrity and discipline to handle sensitive,
confidential information* Self-confidence to work with a CEO in
partnership
Keywords: Ascent Services Group, Broomfield , Executive Assistant to CEO, Executive , Broomfield, Colorado
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