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Executive Administrative Assistant

Company: Lumen
Location: Broomfield
Posted on: November 22, 2021

Job Description:

About Lumen
Lumen is guided by our belief that humanity is at its best when technology advances the way we live and work. With 450,000 route fiber miles serving customers in more than 60 countries, we deliver the fastest, most secure global platform for applications and data to help businesses, government and communities deliver amazing experiences. Learn more about Lumen's network, edge cloud, security and communication and collaboration solutions and our purpose to further human progress through technology at, LinkedIn: /lumentechnologies, Facebook: /lumentechnologies, and YouTube: /lumentechnologies.

The Role

The Executive Administrative Assistant provides comprehensive executive support and serves as the point of contact for internal and external stakeholders on all matters pertaining to the office of the Senior Vice President of Global Business Finance.

The Main Responsibilities

  • Acting on own initiative, this position will perform administrative support for a senior executive in a fast-paced, demanding, C-suite executive office.
  • Prepare agenda, presentations, and correspondence for leadership meetings.
  • Accurately and professionally handles multiple simultaneous high priority issues.
  • Organizes and maintains calendars - arranging, coordinating and prioritizing scheduling and logistics.
  • Drives priorities and critical items through task lists and manages short-term and long-term schedules.
  • Utilizes critical thinking skills and a thorough knowledge of the business and organization to prioritize advanced level executive administrative work.
  • Tasks and assignment require working with a high degree of confidential information and using good judgment in decision-making.
  • Accurately and efficiently conducts normal administrative tasks such as processing expense reports, invoice processing, supply orders, meal arrangements, office files, etc.
  • Responsible for complex and detailed travel arrangements for domestic and international travel.
  • Handles a high volume of emails, ensures action and follow-up for customer needs.
  • May draft, proof and prepare correspondence on behalf of executive.
  • Professional daily contact with C-suite executives and administrative staff.
  • Performs other duties as assigned.

    What We Look For in a Candidate

    • Minimum 5 years administrative experience, preferably in a senior executive level support role
    • Proven ability to succeed in a demanding, fast-paced environment
    • Proficient in Microsoft office products - Outlook, Word, Excel, PowerPoint
    • Resourceful and able to maintain composure in high pressure situations
    • Maintain complete confidentiality, a strong sense of urgency; be proactive & self-directed, with a positive, approachable demeanor
    • Excellent organizational skills with focus on accuracy and attention to detail
    • Good judgment, tact and initiative to make effective independent decisions when necessary
    • Experience with other electronic and web-based systems (such as SAP and Concur) to process invoices, travel arrangements, etc.
    • Ability to multi-task and prioritize a diversified workload, meeting established deadlines with minimal supervision
    • Associates degree or equivalent in education and experience, Bachelor's degree preferred

      This job may require successful completion of an online assessment. A brief description of the assessments can be viewed on our website at

      What to Expect Next

      Requisition #: 262211

      EEO Statement
      We are committed to providing equal employment opportunities to all persons regardless of race, color, ancestry, citizenship, national origin, religion, veteran status, disability, genetic characteristic or information, age, gender, sexual orientation, gender identity, marital status, family status, pregnancy, or other legally protected status (collectively, "protected statuses"). We do not tolerate unlawful discrimination in any employment decisions, including recruiting, hiring, compensation, promotion, benefits, discipline, termination, job assignments or training.

      The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

      Salary Range

      Salary Min :

      Salary Max :

      This information reflects the anticipated base salary range for this position based on current national data. Minimums and maximums may vary based on location. Individual pay is based on skills, experience and other relevant factors.

      This position is eligible for either short-term incentives or sales compensation. Director and VP positions also are eligible for long-term incentive. To learn more about our bonus structure, you can view additional information here. We're able to answer any additional questions you may have as you move through the selection process.

      As part of our comprehensive benefits package, Lumen offers a broad range of Health, Life, Voluntary Lifestyle and other benefits and perks that enhance your physical, mental, emotional and financial wellbeing. You can learn more by clicking here.

      Note: For union-represented postings, wage rates and ranges are governed by applicable collective bargaining agreement provisions.

      Salary Range

      Salary Min :

      Salary Max :

      This information reflects the base salary pay range for this job based on current national market data. Ranges may vary based on the job's location. We offer competitive pay that varies based on individual experience, qualifications and other relevant factors. We encourage you to apply to positions that you are interested in and for which you believe you are qualified. To learn more, you are welcome to discuss with us as you move through the selection process.

Keywords: Lumen, Broomfield , Executive Administrative Assistant, Administration, Clerical , Broomfield, Colorado

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